A function in Rentman is a need for staff. An Example is a sound technician (for example between 10:00 and 19:00). After adding functions, staff can be planned for them. The functions are also added on the quotation and the price is calculated based on the functions.
Since people are typically working for the length of one day, functions are typically also for the duration of one day. If you have functions for a week, a different functions is created for each day. Functions can be duplicated over several days which speeds up the planning.
To add a function open the staff tab in a project and press the "Add function" button. In the new pop-up the function information is added.
Name: the name of a function, this will also be displayed on the quotation and is communicated to the staff members.
Amount: The number of needed staff members
From/to: Time and date are selected here, there is also the option to select one of the times that has previously been added in the "Timeschedule" tab.
Sub-hire costs: These are the costs of the crew member per hour or at a fixed rate.
Rental costs: These are the prices your customer will be billed for. These are also hourly rates or a fixed price.
VAT-rate: The VAT-rate can be chosen here. New VAT rates can be added in the administrator panel. More information on the administrator panel.
Explanation for employee: These notes are added in the emails to the crew member. Example of notes are additional work activities and specific clothing requirements.
Calendar color: The color of the function as it will be displayed in the calendar.
Adding function templates
If there are any frequently used functions, these can be saved as template functions. These can afterwards be used in all your projects. To save a function as template click on "Save as template". To use a function template click on the function template on the right and select "Use as default".
Functions can also be duplicated. The function with all the information will be copied and the information can be easilly changed after that. To duplicate a function select the function in the "Crew" tab and click on "Duplicate".
If you would like to plan a function for several days, select the function and click on "Multiple days". Next the desired days for the function can be selected. The function will be autmatically added for the selected days.