To keep track on your equipment it comes quite handy to add folders. These folders will help you structure your equipment to keep an overview. To add a new folder you simply go to the ‘equipment’ tab, click on ‘ Add folder’ and name the folder.
To add your equipment you simply select the desired folder.
Subsequently you click on ‘Add item’.
Now you can fill in the material’s information. This includes choosing between three types of material: item, case or kit. More information about material types.
Quantity and purchase price are only applicable on rental equipment.
- Quantity: When adding kits no quantity is needed, as Rentman automatically calculates how many kits would be possible. In case you add multiple individual items you do not have to fill in the quantity, as the amount will be calculated automatically. Also when an individual item is gone for repair the amount adjusts.
- Rental price: price the client pays.
- Subhire price: price you pay.
- Margin price: price you minimally want .
- VAT rate: you can adjust your VAT rate in your administrator panel. More information about the administrator panel.
- Purchase price: the price of the new product.
- Volume: measured in cubic meters.
- Weight: measured in kg.
- Power usage: measured in ampere.
When adding the purchase price, volume and power usage, the total of all will appear on the packing slips.
Tab: Individual items
You can also add individual items to equipment. This means that you can distinguish between your different equipment items by numbering them. For materials of which you have a large amount this is not necessary. For example a CD player different individual items can be quite handy. By adding different individual items you know exactly which individual item is rented to who and which item exactly needs to be repaired. For every single item a QR-code can be generated, or you choose to add your own code. More information about QR-codes.
It is possible to add multiple accessories to each equipment. Therefore you have the possibility to add a tripod and/or a bracket to an equipment like a speaker. When you add this certain speaker to the desired project the system will ask you if you want to add these certain accessories or not. To add accessories you simply need to open the desired equipment, click on accessories and then on ‘Add accessory’.
Per accessory you have the possibility to add if you want it to be added automatically or if you want to skip an accessories when already planned in this project.
Automatic: When selecting 'Yes' the accessories will be added automatically. You won’t be asked if you want to add the accessories.
Skip: When selecting ‘Yes’ the accessories won’t be added to the list when already present in the project.
Via this tab you have the possibility to add individual items that need to be repaired. These repairs will be tracked by the item’s serial number. In case an individual item needs to be repaired due to an error you select ‘Remove item from stock’, so this item cannot be used for further projects until it is marked as ‘restored’. In case the material simply needs to be sprayed into another color and still can be used, you choose ‘item can be used’.
Per supplier you have the possibility to fill in how much it would cost you to rent this certain item. This means that you have the possibility to add multiple suppliers per equipment. Simply click on the icon to add new suppliers. More information about adding contacts.
You have the possibility to add tasks to your equipment. This can be handy when items need to be maintained. You can set up when this needs to happen, also with recurrence pattern. You will be notified when the task has to take place. More information about tasks.
In the tab ‘files’ you could upload manuals or images of your equipment. You have the possibility to display the uploaded picture as a standard image. More information about files.
This tab shows in what project a certain item was used and on what dates.